- Conference Venue
- Opening and Registration
- Hotel Information
- Visa and Entry Requirement
- Travel Arrangements
- Reimbursement (For sponsored participants only)
- Medical Services
- ACB2020 Biodiversity Showcase
- Official Language in Malaysia
- Other Information
The ASEAN Conference on Biodiversity (ACB2020) will be held at Kuala Lumpur City Centre (KLCC).
Kuala Lumpur City Centre (KLCC) is a multipurpose development area in Kuala Lumpur, Malaysia. The area is located around Jalan Ampang, Jalan P. Ramlee, Jalan Binjai, Jalan Kia Peng and Jalan Pinang.
From the airport to the centre, it will take approximately 1 hour to 1 hour and 30 minutes ride. Hotels nearby are walking distance to KLCC.
The ASEAN Conference on Biodiversity (ACB2020) will be held in Kuala Lumpur, Malaysia from (Monday) 16 March to (Friday) 20 March 2020.
The Conference will open at 9:00 A.M. on (Monday) 16 March 2020. The registration will take place at the venue of the Conference starting at 8:00 A.M. the same day.
Conference participants are requested to register online and in advance to facilitate smooth coordination of the issuance of travel documents for sponsored participants and name badges for all participants. Please note that the ACB Secretariat will be unable to respond positively to requests for sponsorship after this deadline. Kindly log on to the Conference website and ensure that you are properly registered: acb2020.aseanbiodiversity.org.
Self-paying participants, on the other hand, have the option to register online or on-site. Kindly check the registration link in the website for the conference cost.
Access to the meeting venues is subject to the presentation of identification badge. Badges will be issued at the registration area located in the Conference Area of KLCC.
For identification and security reasons, all participants are requested to wear their name badges at all times during the Conference.
Below is a list of hotels which are located within walking distance to the Kuala Lumpur Convention Centre. You may wish to contact the hotel representative for details on actual room rates:
|1. Grand Hyatt
12, Jalan Pinang, Kuala Lumpur, 50450 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur, Malaysia
TEL: +60 3-2182 1234
|2. Mandarin Oriental Hotel
Kuala Lumpur City Centre, 50088 Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
TEL: +60 3-2380 8888
|3. Impiana hotel
13 Jalan Pinang, 50450 Kuala Lumpur, Malaysia
TEL: +60(3) 2147 1111
|4. Novotel Hotel
2 Jalan Kia Peng, 50450 Kuala Lumpur, Malaysia
TEL: +60 3-2147 0888
More accommodation options can be accessed here.
Participants must have a passport or travel document with a minimum validity of six (6) months before the intended conference period.
Citizens of ASEAN with diplomatic and official passports are not required to apply for a visa to enter Malaysia. For resource speakers and/or participants requiring visa to enter Malaysia, applications can be made at Malaysia’s Embassy in their respective countries. Visa application will require at least 6 months of passport validity. More information regarding visa application is available at the Consular Services page of the Department of Immigration of Malaysia: https://www.imi.gov.my/index.php/en/visa/types-of-visa.html
ACB will handle the booking and purchasing of plane tickets of the sponsored participants. Sponsored participants are required to submit the Registration Form with a copy of their passport’s personal information. For those who wish to make their own flight booking and purchasing of plane tickets, ACB will provide a ceiling of fares for each country.
Please note further that once the sponsored participant confirmed the flight itinerary and submitted the signed Commitment form (Annex B), the ACB2020 Secretariat will issue the ticket. Should the sponsored participant fail to attend the conference, the airfare, accommodation and cancellation costs shall be reimbursed by the participant to the ACB.
Should participants wish to extend their stay in Malaysia, expenses will be at their own cost.
For sponsored participants, ACB will shoulder the cost of food and accommodation for the duration of the Conference. Travel expenses, which include air/boat/bus fares (economy class), from the point of origin to the Conference venue, will be reimbursed.
Reimbursements for travel and out of pocket allowance will start on Monday, 16 March 2020 until Thursday, 19 March 2020 from 9am to 3pm at the disbursement room (of the conference venue). Kindly ensure you bring all your necessary original receipts/invoices and original boarding pass. Failure to submit necessary receipts will not be reimbursed.
Incidental expenses such as flight rebooking, laundry, phone bills, meals during the travel period and the like shall be at the participant’s own expense.
A medical helpdesk will be available at the conference venue. Basic first-aid medical services shall be provided onsite and during the field visit.
Biodiversity Pavilions are large exhibit booths which will feature the progress of the AMS on reducing biodiversity loss in the region, technological innovations that support biodiversity conservation and management, as well as programmes and activities of AMS and partner organisations. Exhibitors may also sell biodiversity-based and eco-friendly merchandise in the expo. Celebrities and other prominent personalities advocating for biodiversity and environment protection will also be invited to share their conservation stories and experiences.
CEPA Side Events will showcase efforts in conserving biodiversity through poster presentations, dialogues, live presentations, and other interactive means of knowledge exchange. The side events will be held at the Biodiversity Showcase activity area.
The official language of the country is Malay. English is the language of business and administration, and is widely spoken and understood.
Weather: The climate in Kuala Lumpur is quite humid overall, and one must always be ready for rains at any time of the year
Time Zone: The standard time zone will be GMT + 8 hours.
Foreign Currency Declaration: The official currency in Malaysia is the Malaysian Ringgit (MYS). Credit cards are accepted in hotels and restaurants.The exchange rate as of January 2020 is USD1.00 = MYS 4.00 you may also access: http://www.oanda.com/currency/converter or the update.
Electric Supply, Plug Adapters, and Outlet Sockets: In Malaysia the standard voltage is 240 V and the frequency is 50 Hz.
Catering and Coffee Break: Coffee will be served during the Conference. Lunch will also be served. Arrangements for other meals will be announced during the Conference.
Language: The conference will be conducted in the English.
Conference Materials: Powerpoint presentations, references/reading materials, group exercises and other conference documents can be downloaded at the website acb2020.aseanbiodiversity.org. This document repository will be updated from time to time and will be announced during the conference whenever new documents are available for download. Flash drives containing e-copies of the conference materials will be distributed at the Closing Program.
Dress Code: For the conference-proper, participants are requested to wear smart casual attire.
The ASEAN Centre for Biodiversity, ACB2020 Secretariat and other conference organisers disclaim all responsibility for medical, accident and travel insurance, compensation for death or disability, for loss of or damage to personal property, and for any other loss that may be incurred during travel time or the period of participation. In this context, it is strongly advised that prior to departure, participants secure international travel and medical insurance for the period of travel and participation.